Student Document Generator in Chatmadi School ERP.
Chatmadi generates Transfer Certificates, Bonafide Certificates, and Student ID Cards automatically from your student database. No typing. No Word templates. No formatting. Each document includes your school logo, principal signature, and school stamp. Download as PDF or send directly to the parent on WhatsApp.
Three Documents. Zero Manual Typing.
Every field in every document is pulled automatically from the student profile. You click generate and the document is ready in under five seconds.
Transfer Certificate
Auto-populated fields
- ✓Student full name and date of birth
- ✓Admission number and date of admission
- ✓Class and section at time of leaving
- ✓Board registration number
- ✓Total school days and days present
- ✓Attendance percentage
- ✓Reason for leaving
- ✓Conduct certificate
- ✓Principal signature and school stamp
- ✓Sequential TC number in four formats
Bonafide Certificate
Auto-populated fields
- ✓Student full name
- ✓Date of birth
- ✓Current class and section
- ✓Current academic year
- ✓Enrollment status confirmation
- ✓Date of issue
- ✓School letterhead with address
- ✓Principal signature and school stamp
- ✓Auto-formatted purpose field
Student ID Card
Auto-populated fields
- ✓Student photo from profile
- ✓Student full name
- ✓Class and section
- ✓Admission number
- ✓School name and logo
- ✓Academic year
- ✓Emergency contact number
- ✓School address
From Request to Document in Under a Minute
The entire document generation workflow takes less time than finding and opening a Word template.
Search for the student
Type the student name in the document generation search. The student profile loads with all stored data including name, date of birth, class, admission number, board registration number, and attendance record.
Select the document type
Choose Transfer Certificate, Bonafide Certificate, or Student ID Card. For Transfer Certificates, select the numbering format. For Bonafide Certificates, enter the purpose such as bank account opening or passport application.
Preview the generated document
Chatmadi generates a preview of the document with all fields populated from the student profile. The school logo, principal signature, and school stamp are applied automatically from your Settings configuration.
Download or send via WhatsApp
Download the PDF to print or share by other means, or click Send to WhatsApp to deliver the document directly to the parent's registered WhatsApp number. The issue is logged in the document history with date and type.
What Changes for Each Role
Student document generation in Chatmadi removes one of the most repetitive and error-prone tasks from admin staff and delivers documents to parents faster than any manual process can.
For Admin Staff
- ✓Generate a TC in under 60 seconds from the student search. No opening Word, no finding the template, no typing student details, no formatting.
- ✓Document history shows every TC, Bonafide, and ID Card issued with the date and the staff member who generated it. Full audit trail at all times.
- ✓Send documents to parents on WhatsApp directly from the generation screen. No printing, no scanning, no email attachment needed.
For Principals
- ✓Your signature image and the school stamp are embedded on every document automatically once configured in Settings. No manual signing of individual documents.
- ✓TC sequential numbering is maintained automatically across all four format options. No risk of duplicate numbers or gaps in the sequence.
- ✓Document generation log is visible to principals so you have oversight of all certificates issued without needing to ask admin staff.
For Parents
- ✓Receive official school documents as PDFs on WhatsApp the same day they are requested. No need to make a second trip to the school to collect a printed copy.
- ✓Documents include all the fields that banks, passport offices, and other institutions require for verification, formatted exactly as needed.
- ✓If a document needs to be resent or a new copy issued, admin can generate it again immediately from the document history without any additional effort.
The Document Burden on Indian School Administrators
Every Indian school generates thousands of official documents per academic year. Transfer certificates, bonafide certificates, character certificates, fee receipts, admission letters, study certificates for bank loans, income certificates for scholarship applications. At a 500-student school, that is easily 2,000 documents annually.
Without a school ERP, each document is typed fresh in Word, manually signed and stamped, and handed over at the office. This process takes 15 to 30 minutes per document. That is a full-time clerk just for document generation. Mistakes cost more: wrong date of birth on a TC, misspelled parent name on a bonafide certificate, missing school seal on a scholarship letter.
According to UDISE+ 2024-25, India has 14.71 lakh schools, and most small and mid-sized schools still rely on this manual approach. A school ERP with bulk document generation cuts this workload by 90 percent.
Why Chatmadi Student Document Generation Is Different
Traditional school ERPs offer document generation but treat it as an afterthought. Templates are generic, printing requires desktop software, and bulk operations need IT help.
Chatmadi generates documents directly from your student database. Click one student, pick a document type, and Chatmadi auto-fills name, parent name, date of birth, class, admission number, academic year, Aadhaar last 4 digits if available, and school signatory. The document downloads as a PDF in under 3 seconds.
Bulk generation handles academic year transitions. Generating 500 bonafide certificates for scholarship applications used to take 2 weeks. With Chatmadi, school admins select the class, pick the template, and download 500 PDFs as a ZIP in under 2 minutes.
All documents carry the school's header, footer, seal, and authorized signatory. Schools customize templates once and reuse them across academic years.
Works With Your Entire Chatmadi School ERP
Student document generation connects directly to:
- Student management for pre-filled student details on every document.
- Fee management for auto-generating fee receipts.
- Report cards that double as academic progress documents.
- Admission management for instant admission letters and welcome packets.
No external document tool needed. Your school ERP does it all. The same student record that drives attendance, fees, and report cards also generates every certificate, letter, and receipt that student ever needs while enrolled at your school.
Indian school administrators spend more time generating documents than almost any other administrative task. Removing that burden through a single integrated school ERP frees admin staff to focus on parents, students, and academic outcomes instead of paperwork.
Official School Documents in Seconds. Delivered on WhatsApp. Starting Free.
Student document generation is included on all Chatmadi plans including the free Starter plan. Generate Transfer Certificates, Bonafide Certificates, and Student ID Cards with school branding at no cost. WhatsApp delivery to parents is available from the Growth plan at Rs.500 per month for up to 150 students.