School Transport Management Software in Chatmadi ERP.
Define your school bus routes with all stops and assign students to the correct stop. Register your vehicle fleet with details and insurance records. Manage drivers and attendants. Track live trips. Generate route-wise student lists for each vehicle. All transport operations in one place, integrated with your school fee structure for transport fee collection.
Everything School Transport Requires in One System
From route planning to fleet compliance, every aspect of school transport is managed within Chatmadi without needing a separate transport management tool.
Route Creation with Stops
Create bus routes with a name, description, and an ordered list of stops. Each stop has a name and an estimated pickup time. Multiple routes can serve different areas of the city. Routes are used to assign students, generate route-wise student lists, and calculate transport fee structures per route if your school charges differently by area.
Student Route Assignment
Assign each student to a route and a specific stop on that route. The assignment is stored on the student profile and is used to generate the complete passenger list for each vehicle. When a student changes their transport arrangement, the assignment is updated in one place and all route lists reflect the change immediately.
Vehicle Fleet Registration
Register each school vehicle with its registration number, vehicle type (bus, van, auto), seating capacity, insurance expiry date, fitness certificate expiry, and any other compliance documents. Insurance and fitness expiry dates are tracked and flagged before they lapse so no vehicle operates with expired documentation.
Crew Management
Add drivers and attendants to each vehicle. Each crew member has a profile with their name, contact number, license number, and license expiry date. License expiry dates are tracked and flagged before they lapse. Drivers are assigned to specific routes so the route-wise passenger list also shows who is operating the vehicle.
Route-wise Student Lists
Generate a passenger list for any route at any time. The list shows all students assigned to the route, their stop, their class, and their parent contact number. This list is useful for drivers to verify passengers, for admin to manage daily transport, and for parents who call to confirm their child's transport details.
Transport Fee Integration
Transport fees are configured as a fee component within the school fee structure module. If your school charges different transport fees by route or by distance, each route can have its own fee component amount. Students assigned to a route automatically have the correct transport fee component applied to their fee structure.
Live Trip Tracking
Track active trips in real time. When a vehicle departs, the trip is marked as started. Arrival at school or return to base is logged when the trip completes. Trip history is maintained per vehicle showing departure and arrival times. This provides an operational record and helps identify patterns in delays.
Fleet Compliance Overview
The fleet compliance dashboard shows the status of all vehicles at a glance: insurance expiry, fitness certificate status, and driver license validity. Vehicles approaching expiry within 30 days are highlighted in amber. Expired documents are shown in red. This ensures your school transport operations remain legally compliant at all times.
Never Operate a Vehicle with Expired Documents Again
School transport compliance is not just about convenience. Expired vehicle insurance or an unlicensed driver creates serious legal and safety liability for the school. Chatmadi tracks every compliance document for every vehicle and every crew member and alerts you before anything lapses.
The fleet compliance dashboard gives admin staff a single view of all vehicles and crew, colour coded by status so critical items requiring immediate action are visible at a glance without opening individual vehicle records.
Vehicle Insurance
Expiry date tracked. Amber alert 30 days before. Red alert on expiry.
Fitness Certificate
Annual fitness certificate expiry tracked per vehicle with the same alert system.
Driver License
License expiry date per driver tracked. Alerts before lapse to prevent unlicensed operation.
Attendant Records
Attendant profiles with contact numbers maintained per vehicle for each route.
What Changes for Each Role
Transport management in Chatmadi removes the manual list-making and compliance tracking that currently consumes admin staff time every week.
For School Owners
- Fleet compliance overview shows the status of all vehicles and crew in one screen. Know immediately if any document is about to lapse without asking admin staff.
- Transport fee integration means fees for each route are automatically applied to the correct students without manual fee structure management per student.
- Trip history provides an operational record for any audit or parent query about whether a child's vehicle operated on a specific date.
For Admin Staff
- Route-wise student lists are generated in one click for any route. Print them for drivers or share them digitally. No manual list compilation needed.
- Student route reassignments when a family moves or changes transport arrangement are made in one place and update all lists immediately.
- Insurance and fitness certificate expiry alerts give you advance notice to arrange renewals without the pressure of a last-minute discovery.
For Parents
- Transport fee receipt is generated and sent to WhatsApp the moment payment is recorded, with the route and stop details included.
- Parents can confirm their child's assigned stop and route details by contacting the school, with admin able to look up the information instantly.
- When a student is no longer using school transport, the removal from the route is immediate and the transport fee component is removed from the next billing cycle.
School Transport Managed Properly for the First Time. Starting Free.
Transport management is included on all Chatmadi plans including the free Starter plan. Set up your routes, assign students, register vehicles, and manage crew at no cost. Upgrade to Growth at Rs.500 per month for up to 150 students when you need WhatsApp fee receipts and live trip tracking notifications.